A Guide for Real Estate Agents and Brokers to Print Text Messages

Jay Walsh

Categories: iTunes, iPhone | View Comments

Realtors save and print text messages - Tutorial for Real Estate Brokers.

If you are a realtor or if you work in the real estate industry in 2018 you are probably using text messages to communicate with your clients or colleagues in your firm or office. Whether you've been in the real estate world for many years and work at a well known firm like Douglas Elliman, or if you just recently earned your real estate license and are currently searching for a company to join, our tutorial will help ensure that you have the knowledge to save copies of all your real estate related text messages with clients and fellow realtors!

Both commercial and residential real estate agents and brokers are finding that communicating with clients and colleagues via text message is becoming the norm. In 2017 over 5.5 million homes sold in the USA! The need to archive, document, and retain copies of all one's real estate transaction-related text messages and iMessages is becoming commonplace today for any company or individual involved in this line of work. The question is how best to go about this!

Decipher TextMessage - Used by real estate agents, brokers, and real estate attorneys

Decipher TextMessage is a desktop program that gives you the ability to transfer all your iPhone text messages to computer. The program runs on your Windows or Mac and all your text message saved with the program are private and local on your personal PC! Simply backup your iPhone or iPad via iTunes and Decipher TextMessage will read-in all your text messages, photo attachments, and videos. You can then instantly save, archive, and print the messages.

If you work in any aspect of real estate and are sending text message attachment copies of house photos, property deeds, inspection reports, escrow information, or any other pertinent transaction-related information, all these attachments are included in the saved PDF document generated with Decipher TextMessage. Here's what the program looks like when running on your Mac or Windows computer:

Screenshot of Decipher TextMessage that enable realtors to print text messages and iMessages.

Download Decipher Text Message

Detailed Steps

Follow these steps to print text messages for real estate transactions

  1. Connect your iPhone to your computer and launch iTunes. Choose your device in the iTunes window and then pick the "Back Up Now" option to backup your iPhone.
  2. Open Decipher TextMessage on your computer and select your phone in the left-hand column of the program.
  3. Choose a contact whose text messages you want to save and you will see all the communications with that individual or group. If you have photos or attachments, they will also be displayed in-line as part of the message thread.
  4. To save and print the messages simply select "Export." Most people choose the Export as PDF option since it's then very easy to print the PDF document of your text messages.
  5. Locate the saved PDF of your text messages on your computer, open the file, and choose "Print."

Printing text messages for only a specific range of days or dates

If you have a lot of text messages with one real estate client or individual, you might only need to print just few selected messages from a certain time frame. With Decipher TextMessage, this is easy. Select Export PDF w/ Date Range option in the program and you can narrow down the date range of the SMS messages and iMessages that you want to export.

Screen capture showing how to print text messages on iPhone from specific dates for any real estate broker or agent range

Is there way to have the contact name and phone number on every single text message print out?

Yes! If you choose "Preferences" in the menu you can enable the option to "Show Contact on Every Message." This is a great feature unique to the software which enables you to document who sent and received each message on every single text message exchange.

Screenshot displaying the contact on every text messages when printed out for real estate documentation

Wrapping up

Once your text messages are saved and printed you will forever have the messages and attachments at your disposal on your personal computer. Should the need ever arise to access any of your text messages or iMessages with clients or other realtors, you'll be able to do so right away. This is a great feeling!

We hope today's tips have been helpful. Now you can start printing your iPhone text messages and making sure your important real estate communications are safely backed up!

Realtor showing a couple a house that is for sale